Turn any monday.com item
into a proofing hub
Attach creative files, run multi-stage approvals, collect precise feedback from teams and clients, sync results back to your board.
External reviewers join from an email link. No monday.com seat required.
Getting approvals shouldn't be this hard
Feedback ends up everywhere
Comments arrive by email, chat and marked-up screenshots. After a few rounds, it's hard to tell which notes still apply or which version they were about.
Nothing stays in sync
The work lives in monday.com, but reviews happen elsewhere. Statuses are updated by hand and the board rarely reflects where a proof actually stands.
Approvals stall and deadlines slip
You can't tell whether a reviewer has opened the file, so chasing them falls to you, one manual reminder at a time. Work waits, the deadline slips and the whole team feels the pressure.
ProofNow brings all of it into one place, right inside monday.com.
A complete proofing toolkit, built into monday.com
ProofNow adds a professional proofing layer directly inside your monday.com items. Upload a file, invite reviewers, collect annotated feedback and track approvals, all without leaving the board your team already lives in.
Multi-stage approval workflows
Chain review stages in order and hold each proof until the right people respond.
Assign reviewers and deadlines for internal review, client review and final sign-off. Nudge reviewers automatically, track who has responded and see exactly where every proof stands, right inside your monday.com item.
Annotate anything, precisely
Pin feedback to files, PDF pages and exact video or audio timestamps.
Reviewers click directly on the file to draw, highlight or leave a note. Keep discussions organized with threads, @mentions and comment resolution, so nothing gets lost between rounds.
Comparison tools
Spot every change between versions before it ships.
Compare versions side by side, overlay them or use pixel-level difference detection to catch even the tiniest changes from one round to the next.
Complete audit log
A reliable trail from first draft to final sign-off.
Keep a precise history of every proof version and the activity around it. See what changed, who reviewed it and how each version progressed for clear, dependable traceability.
Proof without leaving your board
Item view, board view and reusable workflow templates live inside monday.com. Your board stays the system of record and ProofNow adds the review layer on top.
No monday.com access needed for reviewers
Clients and partners open an email link and start reviewing immediately. No paid seat, no account, no setup required.
Automatic reminders keep reviews moving
ProofNow nudges reviewers before a deadline and follows up while a proof is still waiting, so approvals don't stall because someone forgot. See who has responded and who still needs a reminder, without chasing anyone by hand.
Adobe plugins incoming
Photoshop, InDesign and Premiere add-ons are on the way, letting designers push files straight into monday.com and ProofNow. Contact us for early access.
Your first reviewer is AI
Give ProofNow your guidelines once and an AI reviewer pre-screens every asset before a human ever opens it. It catches the off-brand colors, the typos and the missing clear space, so your team reviews what actually needs judgment.
- Off-brand accent colorspring-hero.jpg
“The CTA button uses the old orange.”
#F04E23#E8912A - Missing logo clear spacelogo-lockup.png
“Logo sits flush against the headline; guidelines require 1x padding.”
- Headline capitalizationemail-header.pngAddressed
Analysis (2 notes)
- Text on social-ad.png was partially obscured by an overlay and could not be fully assessed.
- Checked against the brand guidelines instructions only; layout and copy tone were not reviewed.
Advisory only — AI reviewers never approve a proof. AI can make mistakes; verify important details.
Create a reviewer
Set up reusable AI reviewers for your organisation with your own instructions.
Attach it to a proof
Pick which reviewers run on a proof, alongside your human reviewers.
Review the findings
Read the verdict, then accept or dismiss each finding before sign-off.
AI is completely optional. Every paid plan includes 500 AI credits each month, and you start with a 14-day free trial and 50 credits.
70+ file extensions supported
Images and RAW photos, Photoshop, Illustrator and InDesign source files, Office documents, video and audio.
Built for teams who live in monday.com
Creative & design agencies
Stop chasing client approvals by email. Get annotated, version-controlled sign-off from clients who don't need a new account to leave feedback.
Marketing teams
Approve campaign assets, copy and brand materials through a proper workflow, not a Slack thread. Every file, every round, every decision in one place.
In-house creative teams
Keep your internal review process inside the tool your whole company already uses. No context-switching.
Simple pricing without surprises
One plan with every feature included and a 14-day free trial. Add ProofNow to monday.com and start proofing today.
ProofNow
Billed yearly, or $60/month billed monthly.
- Unlimited proofs and versions
- 100 GB of storage
- Multi-stage approval workflows
- Unlimited external reviewers (no monday seat)
- 70+ file types with annotations
- Version comparison & pixel diff
- AI reviewers — 500 credits/month (≈ 500–1,000 asset reviews)
- Complete audit log
- monday.com board sync
Start with a 14-day free trial, including 50 AI credits.
Need more than 100 GB of storage? Get in touch.
Frequently asked questions
Do clients need a monday.com account to review proofs?
Does it work with subitems in monday.com?
What file types are supported?
How much does ProofNow cost?
Is my data secure?
How do I get started?
Stop chasing approvals. Start closing them.
Add ProofNow to monday.com and turn your next item into a proofing hub in minutes.
External reviewers join free from an email link. No monday.com seat required.