Who signed off the final poster?
Hannah Reid approved it in the Client sign-off step:
“Approved for print. Thank you, team!”
Every decision, on the record
ProofNow keeps a running history of every proof: who looked, what they said, which version they approved and when. So when someone asks “who signed this off?”, you have the answer in one click.
Answers, not guesswork
Weeks later, someone always asks how a decision was made. The audit log answers with names, times and the exact words people used.
Client sign-off
Did anyone chase the client?
Tom sent Hannah a reminder, with a note:
“The printer needs the file by Thursday. Could you take a look today?”
Was it 50 copies or 60?
Hannah changed her comment. The log keeps both:
Looks great. Please print 50 for the cafés.
“Looks great. Please print 60, we have two new cafés opening in June.”
Why did the price change?
Maya asked for it on the first version:
“Price goes up to £3.40 from 1 June, can we update the roundel?”
Follow one proof from first look to final yes
A window poster for Ovella’s new iced oat latte went through brand, copy and the client. Here is how its audit log tells the story.
1. Brand & copy
Brand & copy ask for changes
Maya flags the price and a missing allergen line. Leo suggests a better phrase. Maya asks for changes, and every comment is saved with the version it was made on.
2. Brand & copy
A new version goes back to the same people
Tom uploads version 2. The reviewers get an email, and the log shows which file was replaced, so nobody wonders which poster they are looking at.
3. Client sign-off
The client approves it for print
Tom nudges Hannah. She opens the poster, corrects her own note and approves it. The proof is complete, with a full record of how it got there.
Approved
Everything that happens to a proof
Nothing to switch on and nothing to fill in. ProofNow writes it all down as your team works.
Approvals and change requests
Every yes and every “not yet”, with the reviewer’s note.
Comments and markups
What was said, where on the file, and any copy changes suggested.
Edits and deletions
The original wording stays, crossed out, next to the new one.
New versions
When each version was uploaded and which files were added or replaced.
Review steps
When a proof moved from one step to the next, and who moved it on.
Reminders and emails
Who was emailed, when, and the note sent with each reminder.
Who opened it
The first time each person opened the proof, so you know it was seen.
Changes to the proof
A new deadline, different reviewers or a renamed proof, before and after.
AI reviews
When an AI reviewer checked the work, and which of its notes were dismissed.
About AI reviewersEach entry shows the person, the time, the review step and the version it belongs to.
History that stays the way it happened
Nobody can edit or remove an entry, not even an admin. If something changes later, the log shows the change instead of hiding it.
Edits keep the original
Changed comments and decisions show the old wording next to the new.
Looks great. Please print 50 for the cafés.
Looks great. Please print 60, we have two new cafés opening in June.
Steps keep their name
Rename or remove a review step later and old entries still read as they did.
Brand & copystill “Brand & copy” in the log
Websites saved as approved
When someone approves a website, fresh screenshots are attached to their approval.
DesktopTabletMobilesaved with the approval
Explore website review Share it with anyone
Export the whole history as a spreadsheet that opens in Excel or Google Sheets. Send it to a client, attach it to an invoice or keep it for your records.
Who can open the audit log
Proof owners
The person who sent the proof for review.
Project owners
Everyone who runs the project the proof belongs to.
Organisation admins
The people who manage ProofNow for your team.
Reviewers and clients don’t see it. Open it from any proof in ProofNow or from the item view on your monday.com board.
iced-oat-latte-window-poster-audit-log.csv
| Time | Person | Activity | Step | Details | |
|---|---|---|---|---|---|
| 2 | 2026-10-10 20:13 | Hannah Reid | Completed the proof | Client sign-off | |
| 3 | 2026-10-10 20:13 | Hannah Reid | Approved | Client sign-off | Approved for print. Thank you, team! |
| 4 | 2026-10-10 20:13 | Hannah Reid | Edited a comment | Client sign-off | Looks great. Please print 50… → Looks great. Please print 60… |
| 5 | 2026-10-10 20:12 | Tom Doe | Sent a reminder to 1 reviewer | Client sign-off | To hannah@ovella.example · The printer needs the file by Thursday… |
| 6 | 2026-10-10 20:12 | Maya Brooks | Approved | Brand & copy | Price, allergens and copy all correct now. Approved. |
| 7 | 2026-10-10 20:11 | Tom Doe | Created a new revision | Brand & copy | Added ovella-iced-oat-latte-poster.png · Removed ovella-iced-oat-latte-poster.png · 1 total |
Audit log questions
What does the audit log record?
Every approval and request for changes, every comment and edit, new versions and the files they changed, each move to the next review step, reminders and emails sent to reviewers, and the first time each person opens the proof. Changes to the proof itself, like a new deadline or different reviewers, are recorded too.
Who can see the audit log?
The proof owner, project owners and organisation admins. Reviewers and clients do not see it, so they can review without seeing internal notes about the process.
Can someone change what the audit log says?
No. Nobody can edit or remove entries. When a comment or decision is changed later, the log keeps the original wording next to the new one, and review steps keep the name they had at the time, even if you rename them later.
Can I share the audit log with a client or my manager?
Yes. Export it as a spreadsheet file that opens in Excel or Google Sheets, with the time, person, step, version and details of every entry.
Does it work inside monday.com?
Yes. Open the audit log from any proof, in the ProofNow app or from the item view on your monday.com board.
Is the audit log included in every plan?
Yes. Every plan includes the full audit log for every proof, with nothing extra to set up.
Never wonder who approved what
Add ProofNow to monday.com and every proof you send keeps its own history, from the first comment to the final sign-off.